WAVE World Conference 2026

Langkawi, Malaysia | 3–6 March 2026




Registration Now Open!

Take advantage of the Early Bird rate available from October 7 – November 7, 2025     

REGISTER TODAY

WAVE 2026

The premier international gathering for logistics leaders, tech innovators, and industry visionaries


In logistics, the right partners make all the difference. WAVE 2026 in Langkawi brings together independent forwarders from across the globe, alongside innovative technology providers, to expand opportunities, build trust, and shape new paths for business growth. 

The conference delivers a high-quality program with international speakers, market spotlights, and the ideal setting to build lasting partnerships.

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Who is it for

WAVE 2026 is designed with relevance at its core - tailored to the needs of our members, trusted partners, and those exploring new opportunities within our network.

This conference is the right place for:

  • Independent freight forwarders seeking to expand global reach and reliable partnerships
  • Regional logistics players aiming to connect with overseas partners
  • Technology providers & innovators offering digital solutions for freight and supply chain
  • Industry partners & vendors supporting logistics with insurance, compliance, or specialized services
  • Prospective members who want to experience WAVE before joining

What to Expect

WAVE 2026 delivers a rich and carefully curated program that blends high-level content with valuable opportunities.

Here’s what awaits you in Langkawi:

  • Keynotes & Speakers – International and regional experts sharing insights that matter for global logistics.
  • Panels & Workshops – Strategic discussions and practical sessions focused on real business challenges.
  • One-to-One Meetings – Tailored opportunities to connect directly with forwarders and partners.
  • Networking & Experiences – Group activities, cultural exploration, and plenty of informal moments to build real partnerships.
  • Unique Destination – All set against the inspiring backdrop of Langkawi, an island known for its natural beauty and world-class hospitality.

It’s this balance of business excellence and distinctive experiences that makes WAVE 2026 a truly unique gathering for our participants.


REGISTER TODAY


The Venue

The Westin Langkawi Resort & Spa  (JW Marriott)


Jalan Pantai Dato Syed Omar, Kedah, 

Langkawi, Malaysia, 07000

Tel: +60 4-960 8888



Our home for the WAVE World Conference 2026 is The Westin Langkawi Resort & Spa , set on a private beachfront overlooking the Andaman Sea, just 25 minutes from Langkawi International Airport.

Surrounded by tropical gardens and endless sea views, the Westin blends the beauty of nature with the comfort of five-star hospitality. Elegant rooms and private villas provide a restful retreat after the day’s program, while a variety of restaurants, pools, and wellness spaces make every stay both comfortable and memorable.

The resort’s modern conference facilities complete the picture, giving us the ideal environment to host WAVE 2026. Professional spaces, paired with the relaxed elegance of Langkawi, make the Westin not just our venue but the perfect home for this year’s conference.


We have secured special group rates exclusively for WAVE 2026 delegates. These rates ensure you enjoy premium comfort at a preferred price throughout your stay. 


How to Book a Room

  • After your registration is processed, you will receive an email confirmation with the hotel booking link

  • Follow the link to reserve your preferred accommodation at the special group rates

 

ROOM RATES   

Room Type

Room Rate (Single/Twin Sharing)

Run of House (Superior, Superior Patio, Premium Garden View) 

MYR 550.00nett per room per night

Premium Partial Ocean View 

MYR 750.00nett per room per night

Premium Ocean View 

MYR 900.00nett per room per night

One Bedroom Oceanfront Suite

MYR 1,550.00nett per suite per night

One Bedroom Partial Ocean View Villa 

MYR 2,050.00nett per villa per night

One Bedroom Beachfront Villa

MYR 2,400.00nett per villa per night

Agenda

Tuesday | 3 March Wednesday | 4 MarchThursday | 5 MarchFriday | 6 March


Tuesday | 3 March 

11:00 - 13:00  Registration | badges & goody bags pick up 

13:00 - 14:00  Lunch

14:00 - 17:00  Master class | Team Building


18:30 - 22:30  Welcome Cocktail Party 

 

Wednesday | 4 March

8:40  Gathering

09:00 - 10:20 General Meeting part 1

10:20 - 10:40  Coffee break

​10:40 - 12:00  General Meeting part 2

12:20  Group photo

13.00 - 14:00  Lunch

14:00 - 15:40  One 2 One meetings

15:40 - 16:00  Coffee break

16:00 - 17:40  One 2 One meetings


19:00  Gala Dinner 

Thursday | 5 March

8:40 - 10:40  One 2 One meetings

10:40 - 11:00  Coffee break

11:00 - 13:00  One 2 One meetings

13:00 - 14:00 Lunch

14:30  Group activities


Free evening


Friday | 6 March

Late start - enjoy your sleep

10:00 - 11:20 One 2 One Meetings

11:20 - 11:40  Coffee Break

11:40 - 13:00  One 2 One Meetings

13:00 - 14:00  Lunch

14:00  Farewell Drinks

 

Meeting Cost

Early Bird

 Oct 7 - Nov 7

Delegate fee

$ 1020 .00

/ person
  • Delegate kit
  • Access to One 2 One scheduler
  • AM/PM coffee breaks during the conference
  • Airport transfer to the hotel 
  • Daily lunch buffet during the conference
  • Welcome cocktail reception 
  • Team building & cultural activities
  • Gala Dinner
  • Farewell drinks


REGISTER TODAY​

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Early Bird

 Oct 7 - Nov 7

Spouse fee

$ 640 .00

/ person
  • Spouse goody bag
  • Airport transfer to the hotel 
  • Daily lunch buffet during the conference
  • Welcome cocktail reception 
  • Team building & cultural activities
  • Gala Dinner
  • Farewell drinks


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Standard

 from Nov 8

Delegate fee

$ 1200 .00

/ person
  • Delegate kit
  • Access to One 2 One scheduler
  • AM/PM coffee breaks during the conference
  • Airport transfer to the hotel  
  • Daily lunch buffet during the conference
  • Welcome cocktail reception 
  • Team building & cultural activities
  • Gala Dinner
  • Farewell drinks

​

Standard

 from Nov 8

Spouse fee

$ 749 .00

/ person
  • Spouse goody bag
  • Airport transfer to the hotel 
  • Daily lunch buffet during the conference
  • Welcome cocktail reception 
  • Team building & cultural activities
  • Gala Dinner
  • Farewell drinks

​

DISCLAIMERS

-Cancelation after 1 January 2026, will only receive a 50% refund

-Cancellation after 1 February 2026, will not be eligible for a refund

Sponsorship opportunities

Every great conference has partners who make it unforgettable. 

At WAVE 2026, sponsors are at the forefront - visible where the energy is, and part of the experience from start to finish.


From the first welcome to the final gathering, your brand will be part of the conversations, the connections, and the memories that delegates take home. Sponsorship is your chance to show leadership in front of a global community of forwarders, tech innovators, and industry experts -and to be remembered long after Langkawi.  

Platinum Sponsor

Official Conference Host 

(max 1 entry)

$ 6500


Inclusions: 

  • 2 delegate passes for the conference
  • A dedicated lounge corner in a prime location during the one2one meetings. 
  • Opportunity to place promotional materials and product samples on the table. 
  • Company logo prominently displayed on the lanyards. 
  • Exclusive on-site video interview and a guaranteed article featured with the media partner.
  • Company recognition at the General Meeting. 
  • 2-page advertisement in the Conference booklet. 
  • 2 x Roll-up banners at your table 
  • Company logo displayed on the sponsorship banner. 
  • Logo displayed on one2one scheduler platform and event page. 
  • Exposure through social media & email marketing  


Stand out as the leading partner of WAVE 2026 with unmatched visibility and positioning. Platinum includes two delegate passes, a dedicated lounge corner during one-to-one meetings, and the chance to showcase your brand directly to participants.

Your company will be front and center across the event — from lanyards and banners to the conference booklet, event page, and scheduler platform. Combined with recognition on stage, social media exposure, and the ability to share materials and samples, Platinum ensures maximum impact and lasting reach.

Gold Sponsor

(max 2 entries - 1 sold, 1 available )

$ 4650


Inclusions: 

  • 1 delegate pass for the conference
  • A dedicated lounge corner in a prime location during the one2one meetings. 
  • Opportunity to place promotional materials and product samples on the table. 
  • Coffee break sponsor with your branding displayed in the coffee area
  • Company recognition at the General Meeting. 
  • 2- page advertisement in the Conference booklet. 
  • 1 x Roll-up banner at your table 
  • Company logo displayed on the sponsorship banner. 
  • Logo displayed on one2one scheduler platform and event page. 
  • Exposure through social media & email marketing 


As a Gold Sponsor, your company enjoys strong visibility and direct engagement throughout WAVE 2026. The package includes one delegate pass, a dedicated lounge corner during one-to-one meetings, and coffee break branding across all four days.

Your logo and profile will appear in the conference booklet, sponsorship banner, event page, and scheduler platform, supported by recognition at the General Meeting and WAVE’s marketing channels. With space for promotional materials and a roll-up banner, Gold ensures your brand stays top of mind from start to finish.

Silver Sponsor

(max 2 entries - 1 sold, 1 available )

$ 3250


Inclusions: 

  • 1 delegate pass for the conference 
  • A dedicated table in a prime location during the one2one meetings. 
  • Opportunity to place promotional materials and product samples on the table. 
  • Company recognition at the General Meeting. 
  • 1 page advertisement in the Conference booklet. 
  • 1 x Roll-up banner at your table 
  • Company logo displayed on the sponsorship banner. 
  • Logo displayed on one2one scheduler platform and event page. 
  • Exposure through social media & email marketing 


Silver is the smart way to secure a meaningful presence at WAVE 2026. It places your company in the middle of the action, giving you visibility and opportunities to connect without the top-tier investment. A balanced package that ensures you’re seen, approachable, and part of the conversations that count.

Welcome Cocktail Party

Co-Sponsor

$ 4000


Inclusions 

  • 1 delegate pass for the conference
  • The sponsor invited to say a few words of welcome to the participants. 
  • Company recognition at the General Meeting. 
  • 1 x Roll-up banner at the Welcome Cocktail Party 
  • 1 page advertisement in the Conference booklet. 
  • Company logo displayed on the sponsorship banner. 
  • Logo displayed on one2one scheduler platform and event page
  • Exposure through social media & email marketing 

 

Be the name everyone remembers from the very first night! As co-sponsor of the Welcome Cocktail Party, your company gets the spotlight at the moment when all participants meet, reconnect, and set the tone for the days ahead. A chance to say a few words of welcome makes this sponsorship not just about visibility, but about creating a personal connection with the whole network from the very start. 


Gala Dinner

Co-Sponsor

$ 5750


Inclusions 

  • 1 delegate pass for the conference
  • The sponsor invited to say a welcome word to the participants. 
  • Company recognition at the General Meeting. 
  • 2 x Roll-up banners at the Gala Dinner 
  • Company logo displayed on table stands at each dinner table
  • 1 page advertisement in the Conference booklet. 
  • Company logo displayed on the sponsorship banner. 
  • Logo displayed on one2one scheduler platform and event page
  • Exposure through social media & email marketing 


    • The Gala Dinner is the crown jewel of WAVE 2026 - an unforgettable evening on a sandy beach by the sea, where the entire network comes together to celebrate. As co-sponsor, your brand will shine at the heart of this special night, from a welcome word to participants to dedicated visibility throughout the evening. It’s more than sponsorship — it’s being part of the memories everyone will take home.

Two-page Spread AD 

in the Conference Booklet 

$ 500


Inclusions: 

  • two pages advertisement in the Conference booklet  
  • Company logo displayed on the sponsorship banner 
  • Logo displayed on event page 


Conference booklet distributed to every attendee 


We’re always open to creative ideas 

if you’d like to discuss a custom sponsorship, just let us know

Contact us

One2One Scheduler

Building strong partnerships is at the heart of WAVE World Conference 2026 and our One2One Scheduler, powered by Minglo.app, makes it simple.

The platform allows every delegate to pre-book meetings with fellow participants, ensuring you connect with the right partners at the right time. From potential new trade lanes to strengthening existing relationships, the One2One meetings are where real business begins.


Access to the scheduler opens 20 days before the conference, exclusively for registered delegates. This gives you time to browse the delegate list, send meeting requests, and build a personal agenda that fits your priorities.


Once in Langkawi, you’ll arrive with a ready-made schedule, saving time and letting you focus on conversations that matter. At WAVE 2026, efficiency meets opportunity -  and the One2One meetings will be the engine of your new connections.

Travel Essentials



Getting to Langkawi

Reaching Langkawi is easy, with frequent connections from major Asian gateways. Most international delegates arrive via Singapore or Kuala Lumpur, both offering multiple daily flights to Langkawi International Airport (LGK). Flight time is just one hour from Kuala Lumpur and under two hours from Singapore, making Langkawi both accessible and convenient for global travelers.

Visa 

For visa and entry rules, please check the official Malaysian Immigration and eVisa portal: malaysiavisa.imi.gov.my  


Arrival & Transfers

To make your journey seamless, airport transfers to The Westin Langkawi Resort & Spa are included in the delegate rate. Once you land, our team will be ready to welcome you at Langkawi International Airport and arrange your transfer directly to the conference hotel.

All you need to do is provide your flight details in advance — we’ll take care of the rest.

 


Discover Langkawi  

Known as the “Jewel of Kedah,” Langkawi offers much more than a stunning backdrop for WAVE 2026. The island is rich in culture, history, and natural beauty. Delegates can explore pristine beaches, lush rainforests, vibrant night markets, and cultural landmarks that showcase the spirit of Malaysia.

Whether you join a group excursion or take time to explore on your own, Langkawi promises unforgettable experiences to complement your conference journey.

Naturally Langkawi

 



Partners

We are in good company.